By-Laws of the LIGA
ARTICLE A: GENERAL
Sec. 1 Executive Committee. There shall be an Executive Committee consisting of nineteen (19) members, namely the President, Vice-President, Secretary, Treasurer and fifteen (15) other representatives of member clubs. Each of the members of the Executive Committee shall be elected at the Annual Meeting and each shall be an active member of a member club of the Association. In addition to the regularly elected members, all Past Presidents who are still active members in member clubs will be entitled to continue as voting members of the Executive Committee. The Executive Director of the Association shall be an “ex officio” member of the Executive Committee.
Sec. 2 The business of the Association shall be managed by the Executive Committee, which shall meet at the call of the President or at written request of five members of the Committee. Meetings shall be called upon a minimum of three (3) days notice and seven (7) members shall constitute a quorum for the transaction of business.
Sec. 3 The Executive Committee may, at its discretion, appoint an Executive Director, who shall, with advice, direction, and guidance from the Executive Committee, manage the affairs of the Association, including the tournament program approved by the Committee and implement the policies established by the Committee. The Executive Director shall also be an “ex-officio” member of the Tournament and Rules Committees and such other Committees as may be approved by the Executive Committee. For administrative purposes, the Executive Director shall report to and be responsible to the President of the Association. The remuneration of the Executive Director shall be fixed annually by a Compensation Committee, consisting of the four elected officers of the Association and its immediate Past President, and shall be approved by the Executive Committee.
Sec. 4 Nominating Committee. The Executive Committee shall at its first meet- ing of the year, on the recommendation of the President, appoint a Nominating Committee consisting of three (3) Active Past Presidents of the Association. (An “active” Past President shall be one who (a) is a member in good standing of a member club of the Association, (b) has a residence in the area served by the Association; and (c) has been active in Association affairs and programs during its most recent fiscal year.) Should there be fewer than three active Past Presidents available for this service, the President may recommend from the existing Executive Committee such member as would bring the Nominating Committee to three members. The Nominating Committee will select its own Chairman, and will select candidates for all nineteen (19) positions on the Executive Committee to be voted on at the next annual meeting. The report of the Nominating Committee shall be delivered to the Secretary by September 1st. The Secretary will arrange to have a copy of the report forwarded to each member club at least twenty (20) days before the Annual Meeting. Additional nominations for Officer positions or positions on the Executive Committee may be made in writing over the signatures of the Presidents of any five (5) member clubs in good standing and must be delivered to the Secretary of the Association at least ten (10) days before the Annual Meeting. Notice of such nominations shall be forwarded by the Secretary to member clubs at least seven (7) days prior to such Meeting.
Sec. 5 Tournament and Rules Committees. The Chairman of the Tournament Committee shall work together with the Executive Director in the conduct of the Association’s tournament program. He shall endeavor to arrange coverage by officials at Association competitions and shall be a member of the Rules Committee. The President, with the approval of the Executive Committee, shall appoint the chairmen of the Tournament Committee and the Rules Committee and the remaining members of their respective Committees. All the members of the Executive Committee are “ex-officio” members of the Tournament Committee. The Rules Committee shall be the final arbiter on all questions arising in the conduct of the Associations tournament program.
Sec. 6 Team Captain. The Executive Committee shall, at its first meeting of the fiscal year, appoint a Team Captain who shall participate in the selection of members of teams to represent the Association in various regional competitions and shall handle such other duties appropriate to the position.
Sec. 7 Contributions Committee. Consisting of the Officers of the Association, the Immediate Past President, and the Executive Director, this Committee shall recommend to the Executive Committee the distribution of such funds as may be available at fiscal year-end to the Long Island Caddie Scholarship Fund. “Available funds” are defined as the excess of income over expenses at year-end, less those funds required for projected administrative purposes and necessary reserves as determined by the Executive Committee.
Sec. 8 The Executive Committee may elect to “Emeritus” status those members who have served a minimum of eight (8) years on the Committee. Following election, Emeritus members shall be invited to participate in allAssociation activities, but shall have no voting privileges.
Sec. 9 With the approval of the Executive Committee, the President shall appoint such additional Committees as may be required for the smooth and orderly conduct of Association business.
ARTICLE B: ELECTED OFFICERS
Sec. 1 The elected officers of the Association shall be a President, a Vice- President, a Secretary and a Treasurer, who shall be elected each year at the Annual Meeting, and who shall serve until their successors are chosen. Any vacancies during the year may be filled by the President on the approval of the Executive Committee. From time to time, the Executive Committee may appoint such additional officers as it deems appropriate. The officers shall be elected for a term of one (1) year and shall be eligible for nomination and election to successive terms.
Sec. 2 (a) The President shall serve as Chairman of the Executive Committee and shall preside at all meetings of that Committee and of the Association. He (she) shall have all powers usually exercised by and incidental to the office of President, and shall perform such other and further duties as may from time to time be delegated to him by the Executive Committee. The President shall also serve as a member of the Board of Long Island Caddie Scholarship Fund. The President may select and appoint such other committees as may be appropriate from time to time, unless otherwise provided for in these By-Laws. During his term(s) of office the President shall not serve as president of, or in any similar capacity with, any other local golfing association in the New York Metropolitan area.
(b) The Vice-President, in the absence of the President, shall perform and is authorized to perform all the duties of the President. The Vice-President shall succeed to the office of the President should that office be vacated before the end of the fiscal year. He (she) shall perform such other duties, as may be attendant to the office.
(c) The Secretary shall keep the minutes of all meetings of the Executive Committee and the Association, and shall give due notice of all such meetings to the appropriate parties. He (she) shall have charge of the correspondence and papers of the Association, shall keep in his custody the seal of the corporation, and when authorized by the Executive Committee shall affix the seal to all papers of the corporation on which it is required. The Secretary shall perform all other duties incumbent upon this office.
(d) The Treasurer shall keep full and accurate accounts of all monies received and shall deposit such monies in the name and to the credit of the Association in such depositories as may be designated by the Executive Committee. He (she) shall disburse such monies as required, shall keep an accurate account of all such disbursements, and shall submit a summary report of all such transactions to the Executive Committee at its regularly scheduled meetings and at such other times as the Executive Committee may direct him to do so. The Treasurer shall present at each Annual Meeting a detailed written report on the affairs of the Association and shall, with appropriate input, prepare and submit the annual budget for the coming fiscal year to the Executive Committee for approval. The Treasurer shall also act as liaison with the Association’s accounting firm of record.
ARTICLE C: AMENDMENTS
Sec. 1 The Executive Committee shall have the right to amend, add to, alter, or otherwise change these by-laws at any of its meetings, provided notice of such change has been provided in the notice of the meeting sent to its members and that such changes are not inconsistent with the Constitution of the Association. A majority vote of the Executive Committee is required to effect any changes in the by-laws.
ARTICLE D: OFFICIAL ADDRESS
The mailing address of the Association shall be:
Long Island Golf Association
114 Old Country Road, Suite LL80
Mineola, NY 11501
ORDER OF BUSINESS – ANNUAL MEETING
(1) Roll Call
(2) Qualification of Delegates
(3) Reading of Minutes of Last Meeting
(4) Reports of Officers
(5) Reports of Committees
(6) Election of Officers
(7) Old or Unfinished Business
(8) New Business
Effective September 18, 2007